DO I HAVE ACCESS TO FORMS FROM A DEACTIVATED EMPLOYEE/USER?

Deactivated Employee/User Accounts Access

While the information within an employee’s account is retained when set as deactivated, the information contained is not immediately accessible. The account must be reactivated to proceed.

Deactivation and Data Preservation

Retention of Information

• Deactivating an employee account does not result in the deletion of any associated information, forms, or data. The system maintains a record of all the information and forms that were associated with the deactivated account. This approach ensures compliance with federal laws and regulations that mandate the retention of certain records.

Compliance and Record-Keeping

• Federal laws often require companies to retain records for a specified period. By retaining the information and forms even after deactivation, the system helps your organization stay compliant with these regulations and enables easy retrieval of historical data if needed.

Reactivation Possibility

• In some cases, you may need to reactivate a previously deactivated account. Reactivating an account allows you to restore access for the employee and resume their onboarding process without needing to re-enter all their information or forms.