WHAT IS THE DIFFERENCE BETWEEN AN EMPLOYEE/USER UPLOAD AND THE UPLOADED FILES PANEL IN THE EMPLOYEE/USER FOLDER?
Employee/User Uploads versus Uploaded Files Panel
Employee/User Uploads
Definition: Employee/User Uploads refer to files and documents that are directly requested from the employee/user to provide specific information during the onboarding process. These uploads are meant to collect essential details. Each requested upload accepts one image or document.
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Usage and Access:
Interaction: Employee/User Uploads are accessible to the employee/user through their onboarding account access only. They can add the files directly into the designated upload sections.
Limitation: These uploads are specific to the employee/user, enabling them to provide necessary documents such as identification, certifications, or other requested information.
Control: The employee/user has the flexibility to access and update these uploaded files anytime they log into their account.
Uploaded Files Panel (in the Employee/User Folder)
Definition: Uploaded Files in the Employee/User Folder encompass a broader range of files and documents. These files can include documents uploaded by the HR Staff or HR Admin. While Employee/User Uploads are also listed in this section, additional files that are not necessarily requested from the employee/user can be found here as well.
Usage and Access:
Divers Sources: Uploaded Files can originate from HR Staff or HR Admin.
Employee/User and Staff Uploads: Employee/User Uploads appear in this section. Additionally, files uploaded by HR Staff or HR Admin for record-keeping purposes can be found here.
Limited Employee/User Access: Unlike Employee Uploads, files uploaded by HR Staff, HR Admin, or others are not directly accessible or manageable by the new hire.